Scansnap cloud

I am writing this from the pool area of the Sheraton Atlanta. I only mention this because Fujitsu has released their new ScanSnap Cloud feature, and I figure there is no better way to test it out than with the dreaded hotel Wi-Fi connection.ScanSnap Cloud At The PoolWhat Is ScanSnap Cloud?ScanSnap Cloud is a way to scan documents from your ScanSnap iX500 or iX100 directly to the cloud service of your choice without needing to be connected to a computer or mobile device. The services you can scan to depends on your region, but at the time of writing you can upload to:DropboxEvernoteGoogle DriveOneDriveBoxExpensifyLedgerDocsShoeboxedRocket MatterHubdocTalk AccountingQuickbooks OnlineConcurGoogle PhotosFujitsu says more are on the way soon.You can download the ScanSnap Cloud software now from their site. It will not show up in Online Update. When ScanSnap Cloud launched it was North America-only, but now it is available in North America, Japan, Europe, the Middle East, and Africa. It doesn’t appear that it is available in Australia yet, but I’d love to hear from the Aussie readers if that is in fact the case. Here's what ScanSnap Cloud is NOT: Fujitsu is not getting into the cloud storage game, so you don't have to worry about them hounding you to sign up for their paid service or anything like that. The new feature is a (free) way to get your documents from your ScanSnap to where you want them to go. If you don't want to store your documents in the cloud, you can keep using your ScanSnap exactly how you are using it now.How Does It Work?Once you configure your ScanSnap for ScanSnap Cloud, you can decide where those scans should go. If you'd like, you can have everything go to one place. Here's an example with my poor flowchart skills. Your ScanSnap connects via Wi-Fi to your router. When you scan, it sends the document to the ScanSnap Cloud service, which then sends it to Dropbox.ScanSnap Cloud To 1 ServicePretty simple, but you can take things a bit further. You can tell it to sort your documents into up to

ScanSnap folks wisely did not try to run their own server infrastructure. They use Microsoft Azure as the data storage. If you're interested in these sorts of things, here is Azure's security information.On top of Azure's security measures, I asked Fujitsu if they apply any additional encryption to the documents stored in ScanSnap Cloud. Here's what they said:The security of our customer’s information is of the utmost importance to Fujitsu. As part of that goal, we have selected Microsoft Azure as the preferred and strategic cloud for our ScanSnap Cloud service. While documents are not encrypted, the Microsoft team is constantly investing in the security of the Azure platform and the integration with Microsoft's cloud infrastructure gives ScanSnap customers a trusted platform for the security of their information.Hopefully they do add extra encryption-at-rest in the future."I'm Angry Because My Perfectly Good Older ScanSnap xxxx Doesn't Support ScanSnap Cloud!"Sometimes Fujitsu releases a new feature that, for technical or sales reasons, only works on current ScanSnaps. When this happens, there is a segment of the customer base with older ScanSnap models that gets quite upset that their model doesn't support the new feature.I hope it is obvious that in this case only the iX500 and the iX100 support ScanSnap Cloud because they are the only models that can scan wirelessly.When Fujitsu first released the iX500, they kept going on about the "GI chip" that they added. I have to admit that I didn't really see the big deal at the time, but now I am coming around — it lets them do things like add this feature to existing models without needing to release a whole new scanner.ScanSnap Cloud AppBy now you are probably wondering how you set up and configure all these ScanSnap Cloud features. There is a ScanSnap Cloud application for Mac and Windows, and an app for iOS and Android.I will do a future blog post about using the apps, but for now you can download them all at the their site.Switching Between ScanSnap Cloud and "Local" ScanSnapAs mentioned earlier, you can switch between using ScanSnap Cloud and using

Four categories, and have a different cloud service for each type.When you scan to ScanSnap Cloud, it can automatically detect the type of document and save it accordingly.In this example, it is sending documents to Dropbox or Evernote or OneCloud or Google Drive, business cards to Evernote, receipts to Expensify, and photos to Google Drive.ScanSnap Cloud To 4 ServicesThis is similar to the automatic sorting of the ScanSnap Evernote Edition, but it is on steroids because you can send it to completely different specialized services.To configure ScanSnap Cloud, there is a special application for Mac and Windows and a mobile app for iOS and Android.When you first start it up, you are asked to sign in or create a ScanSnap Cloud account.ScanSnap Cloud SignupYou'll then plug in your ScanSnap to your computer and it will need to update the firmware to be able to do the new magic cloud uploading.Once your ScanSnap has updated and is connected to Wi-Fi, the light will change to purple. That's how you will know you're connected to ScanSnap Cloud.ScanSnap Cloud Purple LightConfiguring Your Cloud ServicesYou'll then be asked which cloud service you'd like to save your documents to. If you want to just get up and running quickly, choose Always Save to Same Service and then hit the Select button. You can choose your service and go.Alternately, choose Save by Document Type and then choose your service for Documents, Business cards, Receipts, and Photos. You can, of course, change all this later with the ScanSnap Cloud application.ScanSnap Cloud Configure ServicesHit Save Settings and you'll be good to go.Example: Scanning Everything To DropboxLet's do an example. I have configured ScanSnap Cloud to scan everything to Dropbox.ScanSnap Cloud To DropboxNow whatever I scan should magically appear in my !Inbox folder in Dropbox (a folder I selected — you can select whichever Dropbox folder you'd like).I scanned a document, and a few seconds later it appeared in Dropbox in my !Inbox folder.ScanSnap Cloud To DropboxExample: Scanning Document To Google DriveNow let's try a different example. I will configure it to scan to different services depending on the

A bit of foreshadowing for an interesting new feature of ScanSnap Cloud: an option to automatically name scanned documents.Now, this isn't anywhere close to the level of using Hazel or DropIt, but is a bit more powerful than what the ScanSnap could do before.In the ScanSnap Cloud settings, you can select Name files automatically. This will try (and I mean try) to pull the title and date out of the document and use it in the filename.ScanSnap Cloud File Naming OptionsAs far as I can tell it only seems to work on documents and not receipts or business cards. I've also found that the document needs to be quite well structured.In an earlier article I showed a scanned letter from Ethical Coffee Company. ScanSnap Cloud found the word ETHICAL but did not find the date. When that happens, it just uses the scanned date.ScanSnap Cloud Google Drive ScannedI scanned a Sheraton bill and it did find Sheraton and allllllmost found the date, but got the year wrong.ScanSnap Cloud Sheraton NameThis Kal-Tire bill is well structured like a normal invoice and it pulled the title and the date without problems.ScanSnap Cloud Kal-Tire BillSo, this automatic file naming is an interesting feature and one I hope they improve over time, but it's not something you want to rely on unless you have very commonly-structured documents. If you don't like it, you can turn the option off and just have it name the document with the scanned date or other characters.What Are The Limitations?There are a few limitations you should be aware of when you're using ScanSnap Cloud. No ProfilesIf you are a ScanSnap power user and have Profiles set up in ScanSnap Manger to split your documents into one PDF per x single or double sided pages (as outlined in my Unofficial ScanSnap Setup Guide), you can't use those Profiles with ScanSnap Cloud. All documents that you scan together of a similar type will go into one PDF in the cloud.So, if you have five pieces of paper and they should go into five PDFs, you'll want to do five scans vs.

Are managed in ScanSnap Home when the files are imported to ScanSnap Home. Fixed the problem in which cropping the scanned image of the back side of a document in a Carrier Sheet may fail when the front side and back side of the document are scanned in succession with [two separate images (front and back)] specified in the Carrier Sheet settings and [Simplex] specified for [Scanning side]. Fixed the problem in which connecting the ScanSnap via Wi-Fi may fail when a new wireless access point is added to the wireless access point settings for ScanSnap iX100 that the wireless network has been set up for. Other minor bugs have been fixed. 2021 November 18th ScanSnap Home for Windows 2.3.1 Released Modifications from 2.3.0 to 2.3.1 Corrected issue Fixed the following problems that occur on Windows® 11. When updating the firmware by connecting ScanSnap iX1500 or ScanSnap iX1600 to a computer via the USB cable, the update window shows no progress during the completion process, taking about 25 minutes for the completion window to appear. While the ScanSnap connected to a computer via the USB cable is being used, an error window may appear, preventing the ScanSnap from being connected to the computer via the USB cable. October 28th ScanSnap Home for Windows 2.3.0 Released Modifications from 2.2.10 to 2.3.0 New features The features available when scanning photos have been improved so that photos can be scanned more conveniently. Users can select "Photo Album" from the template list to create a profile for scanning photos. Two business cloud services (Dropbox Business and Google Workspace) are now supported for ScanSnap Cloud. Dutch has been added to the display languages for ScanSnap Home. Improvement The function for ScanSnap Cloud (within EU) to send scanned images created with ScanSnap iX1600/iX1500 in an email directly from the ScanSnap had been suspended, but is now resumed. Corrected issue Other minor bugs have been fixed. October 28th ScanSnap Home Download Installer 2.3.0 Released Modifications from 2.2.10 to 2.3.0 New feature Dutch has been added to the display languages. October 5th ScanSnap Home for Windows 2.2.10 Released